Under direct supervision, the purpose of the position is to perform routine accounting support tasks according to generally accepted standard accounting principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work. Employees in this classification function at journey level, and are responsible for recording and posting monetary transactions, and provide daily accounting and balancing of all monies processed. Position reviews all work performed for the purpose of ensuring accuracy and verification of funds processed. Areas of assignment include, but are not necessarily limited to, accounts payable, account receivable, payroll, and general booking operations.
Essential Job Functions
Note: (These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)
•Performs routine accounting support work and accounts maintenance functions according to generally accepted standard accounting principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work, e.g., various general ledger accounts, purchasing, billing, invoices, accounting records and reports.
•Maintains and updates assigned department logs, records, lists, and accounts, as applicable to the assigned functional area.
•Prepares, processes, and posts various billings/payments/revenues/monies/funds received by the assigned work unit.
•Maintains various databases, records and reports; generates a variety of records, lists, backup files, forms, reports and/or statements relating to department functions; prepares a variety of fiscal documentation, e.g., debit memorandums, cash receipts, deposit slips, transaction logs.
•Prints, copies, distributes, and/or files records, lists, forms, reports, statements, spreadsheets, and other documentation applicable to assigned accounting functions.
•Processes payments or invoices; accounts for all funds processed daily.
•Performs follow up on billing, invoices, and/or customer accounts, as applicable to assigned department.
•Receives and responds to inquiries concerning records and assigned accounts; provides resolution, information, or direction accordingly.
•Reviews all work processed for the purpose of ensuring accuracy in accounting and processing of funds.
•Performs a wide variety of administrative support duties in supporting unit functions, i.e., answering telephones, processing unit mail, copying materials.
•Participates in unit cross-training initiatives to acquire knowledge and skill sets to support efficient functioning of the assigned work unit.
•Performs duties as assigned/necessary which are related, or logical in assignment to the position.
Knowledge, Skills and Abilities
Knowledge of pre-established local, State, and Federal policies, procedures and regulatory requirements applicable to the work.
Knowledge of basic bookkeeping and general accounting principles and techniques.
Skill in performing routine mathematical computations and tabulations accurately and efficiently; intermediate level business mathematics, including addition, subtraction, multiplication, division, percentages and decimals.
Ability to organize work, prioritize, meet established deadlines, and follow up on assignments with minimum direction.
Knowledge of modern office procedures and equipment; knowledge of clerical and secretarial support functions.
Ability to communicate professionally verbally and in writing.
Ability to interpret a variety of instructions in written, oral, or schedule form.
Ability to establish and maintain effective working relationships and communications with co-workers, department management, businesses, other fiscal organizations, and the general public.
Ability to access, operate and maintain various software applications.
Ability to operate basic office equipment e.g., computer terminals, printers, copy machines, telephone systems, facsimile machines.
Ability to read, update and maintain various records and files; knowledge of administrative support functions, e.g., records maintenance, data analysis, reports processing, documentation proofing.
High school diploma or GED; supplemented by two (2) years experience in accounting support work that demonstrates the ability to maintain confidential, accurate and detailed financial data in an automated systems environment. 2-year college degree in Business preferred.
Physical Demand Requirements
Physical demand: Sedentary
-10 pounds maximum lifting.
-Occasional (up to 1/3 of the work time) lifting, carrying, pushing and pulling.
-Some occasional walking or standing may be required.
-Expressing or exchanging ideas by spoken word or perceiving sound by ear.
-Good eyesight for production or safety of self and others.